Office Assistant 60% for 6 months

* Ensure the smooth day-to-day running of the Geneva office * Provide administrative support to senior management - 4 days per week ## About Our Client ## Our client is a FMCG. ## Job Description ## Reporting to the General Manager, the Office Assistant will play a key role in maintaining an efficient, organized and welcoming workplace. Acting as a central point of contact for employees, visitors and external partners, this position combines office coordination, administrative support and facilities management responsibilities. Key ResponsibilitiesOffice Operations & Facilities Management * Act as the first point of contact for employees, visitors, suppliers and incoming calls. * Ensure the smooth day-to-day operation of the office environment. * Manage office supplies, stationery and workplace equipment. * Coordinate maintenance requests, cleaning services, courier providers and other office-related vendors. * Oversee security access, parking allocations and general facilities administration. * Ensure office spaces remain professional, organized and fully operational. Administrative Support * Provide comprehensive administrative support to the General Manager. * Coordinate calendars, meetings and travel arrangements. * Prepare presentations, reports, correspondence and business documents. * Support various departments with administrative and organizational tasks. * Maintain accurate filing systems and company records. * Perform data entry and document management activities as required. \[Office Assistant | PDF\] Vendor & Budget Coordination * Manage relationships with external service providers and suppliers. * Assist with invoice review and administrative budget tracking. * Monitor office-related expenditures and support cost control initiatives. * Ensure timely processing of office and facilities-related requests. Meetings, Travel & Events * Organize internal meetings and external appointments. * Coordinate business travel, accommodation and related logistics. * Support the planning and execution of company events and team activities. * Ensure efficient meeting room management and hospitality arrangements. Mail & Correspondence * Manage incoming and outgoing mail, parcels and courier deliveries. * Coordinate communication with internal and external stakeholders. * Handle confidential information with discretion and professionalism. ## The Successful Applicant ## Experience * Minimum 5 years' experience in an Office Assistant, Office Coordinator, Executive Assistant or similar administrative support role. * Previous experience within an international, corporate or fast-paced environment. * Strong experience supporting senior management is considered a distinct advantage. Skills & Competencies * Excellent organizational and multitasking abilities. * Strong attention to detail and ability to prioritize effectively. * Service-oriented approach and proactive mindset. * Excellent interpersonal and communication skills. * Ability to work autonomously while collaborating effectively with multiple stakeholders. * Positive attitude, flexibility and willingness to contribute beyond core responsibilities. * High level of discretion and professionalism. Technical Skills * Proficiency in Microsoft Office Suite, particularly Outlook, Word, PowerPoint and Excel. * Experience using SharePoint and document management systems. * Strong administrative and organizational capabilities. Languages * Fluent French and English are essential. * Additional European languages would be an asset. ## What's on Offer ## **Contract Type:** Fixed-Term Contract (6 Months) **Work Schedule:** 60% (4 Days per Week) **Start Date:** Immediate Availability Preferred Quote job ref JN-092026-7104684 Job Function Office & Management Support Specialisation Office Manager Industry FMCG (Fast Moving Consumer Goods) Where Geneva Contract Type Interim Job Reference JN-092026-7104684