Operations Manager

* Unique opportunity to join and help shape a growing organisation from day one. * High level of autonomy with direct exposure to key decision-makers. ## About Our Client ## Foundation ## Job Description ## Build and Run Operations * Establish and continuously improve the Foundation's operating processes * Create efficient ways of working, ensuring smooth day-to-day operations * Coordinate projects and initiatives across different stakeholders * Track priorities, deadlines, actions and deliverables * Support the implementation and follow-up of Foundation activities Support Governance and Decision-Making * Organise Board and committee meetings * Prepare agendas, materials, meeting minutes and action plans * Ensure key decisions are documented and followed through * Coordinate interactions with external advisors and partners Manage Administration and Finance * Coordinate relationships with external service providers * Support budgeting, invoice management and reporting activities * Ensure accurate record-keeping and documentation * Monitor grant and beneficiary payment processes and ensure accurate reporting and documentation. * Ensure compliance with Swiss foundation law, governance requirements and obligations towards supervisoryauthorities * Support accounting activities, annual financial statements preparation, audit processes and financial reporting Drive Projects and Special Initiatives * Lead operational projects from idea to execution * Research topics, prepare briefing materials and support decision-making * Coordinate events, workshops and stakeholder meetings * Take ownership of new initiatives as the Foundation evolves Champion Smart Ways of Working * Identify and implement AI-driven solutions across administration, finance, governance, stakeholder management andoperational activities * Help embed AI into the Foundation's operating model and identify opportunities for automation, data analysis anddecision support * Act as an internal catalyst for innovation and adoption of emerging technologies ## The Successful Applicant ## * Approximately 4-7 years of professional experience in operations, project management, startup environments,consulting, foundations, NGOs or similar fast-paced organisations * Strong project management and organisational skills * Demonstrated ability to integrate AI tools into day-to-day work processes and organisational workflows. * A genuine interest in digital freedom, privacy, technology governance and societal impact would be highly valued. * Excellent written and verbal communication skills in English and in French (German will be a plus) * High level of discretion, professionalism and integrity * Proficiency with modern digital tools and collaborative platforms * Interest in technology, innovation and AI-enabled ways of working is a strong advantage ## What's on Offer ## * This is a rare opportunity to help build an organisation from the ground up. * You will have significant autonomy, direct exposure to decision-makers, and the chance to shape how the Foundation operates from day one. We are looking for someone who enjoys building, learning, adapting and creating meaningful impact in a lean and entrepreneurial environment. * A rare opportunity to build a new foundation with a strong mission and international reach, run with the agility of a startup. * Direct collaboration with a committed Board of Trustees and with the wider ecosystem of its founding organisation. * Flexibility in work location, with a strong presence in Geneva. * Competitive salary adapted to the non-profit context Quote job ref JN-102026-7134650 Job Function Public Sector & Not for Profit Specialisation Project Assistant Industry Not For Profit Where Geneva Contract Type Permanent Job Reference JN-102026-7134650